POSITION AVAILABLE – Business Administrator
Full Time – 35 hours per week – Non-Exempt
Reports to: Pastor
SUMMARY OF POSITION
The Parish Business Administrator serves as a staff resource in support of the pastor, fulfilling parish administrative needs in finance, buildings, grounds, and personnel. The parish Business Administrator directs these efforts with technical and legal expertise within the framework of shared ministry in Christian and Catholic values. The Parish Business Administrator serves in a key parish management position. The Business Administrator, together with the Pastor, (Deacons) and Pastoral Associate, forms the core management team that ensures that the pastoral and administrative needs of the parish met.
- ESSENTIAL DUTIES AND RESPONSIBILITIES
Financial and Accounting Responsibilities
- Maintains accuracy of all financial files and records and establishes a responsible cash flow management and record-keeping system.
- Prepares, administers, and reviews budget processes in collaboration with the Pastor, Finance Committee, Lay Trustees, Principal, and the Diocesan Finance Office.
- Monitors the collection, counting, recording, and depositing of parish revenue from all sources, managing staff and volunteer teams.
- Produces payroll (semi-monthly) along with W-2’s & 1099’s
- Serves as a helpful resource to parish organizations in all financial matters from planning to auditing.
- Acts as a liaison between the parish and the Diocese in all financial matters.
- Utilizes the ParishSoft and ConnectNow Accounting systems to account for all financial activity.
- Produces financial reports for the parish Finance Council and the Pastor, regularly and as needed.
- Monitors spending and assists the pastor and fellow employees in observing the parish and school budgets.
- Assists the pastor in planning, implementing and/or coordinating all financial stewardship efforts, including best practices for increased giving, online giving, visitor engagement, fundraising, advancement, and the bishop’s annual appeal.
Administrative Responsibilities
- Assists the pastor with employment advertisement, selection and hiring of new staff members, and training of direct reports.
- Maintains employee files and organizes regular reviews in conjunction with each employee’s direct supervisor and the pastor.
- Develops and maintains church web page with web designer.
- Ensures smooth operation of the parish office. Schedules, supervises, and evaluates office staff & volunteers.
- Oversees purchasing of office supplies.
- Required to attend all staff, Finance Council and other necessary meetings deemed necessary by the Pastor.
- Administers parish salary and benefit policies as directed by the Pastor and in accordance with civil employment laws and diocesan & parish policies.
- Oversees the maintenance of the IT system and office equipment.
- Coordinates parish liability and property insurance, workers’ compensation, and diocesan DSIP program.
- Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school.
Qualifications
- Minimum of five years’ experience in financial analysis or accounting preferred.
- Accounting experience a plus.
- Strong writing and interpersonal skills
- Ability to function independently and professionally with staff and volunteers at all levels.
- Computer literacy with strong proficiency in Microsoft Office software
- Knowledge of ParishSoft and ConnectNow Accounting a plus
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Supervision experience preferred.
f interested, please submit a resume and references to: TheinfantJesusparish@comcast.net